Opportunities
Primary Duties & Responsibilities
Financial Record Reconciliation (Quickbooks)
- Enter and reconcile revenue and expenses in Quickbooks Online
- Help with bank and credit card reconciliations and monthly financial reporting
- Reconcile gifts between the Development department’s CRM and Quickbooks Online
- Work closely with the Development department to ensure that gifts are entered accurately and coded properly between systems
Other Finance Duties
- Produce financial reports for other departments and help fulfill other reporting requests
- Actively explore opportunities to make processes more efficient and data more actionable
- Track due dates for business and charitable registrations; lead the filing process for business registrations; and assist with any information needed for charitable registrations
- Manage prepaid credit cards for temporary employees
- Support the Administration and Finance Director with managing organizational assets and property management
- Provide support for staff meetings and other staff activities
Donor Database Management (CiviCRM)
- Enter gifts into the CRM to align with QBO coding and parameters
- Update and clean CRM database to keep information updated and free of duplicates during data entry process
Other Fundraising Duties
- Assist with merchandise orders as needed
- Assist with managing the main organization email
Qualifications
- Strong computer skills including experience with or a willingness to quickly learn new systems such as Microsoft Office software, Google Suite, Quickbooks Online
- Hawk-like eye for detail and accuracy
- Ability to solve problems and prioritize workload independently
- Strong written, verbal, and interpersonal skills
- Comfort working with remote team members
Characteristics That Will Set You Apart
- Highly organized and independently motivated
- Quickbooks Online and database expertise
- Experience with basic IT tasks, including setting up new hardware, supporting remote staff with access to servers, etc.
- Although the successful applicant must be comfortable working with a remote team, this is not a remote role. All applicants must be able to work out of the main HWI office in Salt Lake City, Utah.
- Flexibility in scheduling is considered, including some ability to occasionally work remotely as time progresses. Applicants must be available to work 9am-5pm Monday-Friday. During busy periods where the workload requires working overtime, comp time is provided to promote a healthy work-life balance for employees.
- HWI’s culture promotes professional development for each and every staff person.. Opportunities to advance in the position are a definite possibility and contingent upon the candidates progression in the current role.
- As part of our commitment to providing a safe and secure work environment, we conduct background checks on all prospective employees. These checks are conducted in accordance with applicable laws and regulations and are designed to ensure that our hiring decisions are based on legitimate, non-discriminatory reasons.
- Key Points:
- Consent: We obtain written consent before conducting any background check.
- Transparency: Should any information from a background check potentially impact hiring decisions, we will provide you with a copy of the report and an opportunity to respond.
- Non-discrimination: We apply the same standards to all candidates, regardless of race, national origin, color, sex, religion, disability, genetic information, or age.
- Relevance: A criminal record will not automatically disqualify you from employment. We will consider the nature and timing of any offenses in relation to the job requirements.
- Mandatory: Final approval of hiring is contingent upon completion of the background check process.